> ## Documentation Index
> Fetch the complete documentation index at: https://docs.luxima.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Certifications

> Add your company's certificates, keep them valid, and show them on passports.

Certificates belong to your company. You add them once in **Organization details**, under **Passport certifications**, and LUXIMA applies them to your products.

* Every new product gets your certificates.
* You can hide a certificate on a single product in the product editor.
* An expired certificate comes off passports automatically.

![The Passport certifications section with the Remind me 60 days before expiry switch, one certificate showing Add certificate number and dates with an Upload file button and a Show on passport switch, and the Add a certification box](https://mintcdn.com/mbp-network-technology-limited/nsSW2hke_HkHREck/images/company/certifications.png?fit=max\&auto=format\&n=nsSW2hke_HkHREck\&q=85\&s=62630196bee7c6e0d286f48029d48e6c)

A certificate that still needs its number and dates

## Add a certificate

**1. Choose it**

Click **Choose a certification…**. LUXIMA suggests certificates for your industry. Type to filter the list.

Not listed? Type its name and click **Add custom**.

**2. Fill in the details**

The row opens so you can add:

* **Certificate number**
* **Valid from** and **Valid until**, typed as dd/mm/yyyy
* **Certificate file**

For a custom certificate, also enter its **Name** and who it was **Issued by**.

Each change is saved as you make it.

> [!TIP]
>
> The suggestions depend on the **Industry** set under Company information. Change it there if they do not fit.

## The certificate file

Click **Upload file** and choose a PDF, JPG, PNG, HEIC or WEBP file of up to 20 MB.

The file is kept for auditors and compliance reports. It is never shown on the public passport. The passport shows the certificate's name and the date it is valid to.

## Status

Under each certificate you see its status:

| Status | Meaning |
| - | - |
| **Valid until ...** | In date. |
| **Expires in ... days** | 90 days or fewer are left. Renew it soon. |
| **Expired ... days ago · removed from passports** | Out of date. It is no longer shown on passports. |
| **Add validity dates** / **Add certificate number** | Details are missing. |

## Show or hide on passports

Each certificate has a **Show on passport** switch.

* Switch it off to keep a certificate on file without showing it publicly.
* An expired certificate cannot be shown. Once you enter the new dates, it goes back to how you had it set.

## Expiry reminders

Switch on **Remind me 60 days before expiry** to get emails before a certificate runs out.

* LUXIMA sends an email 60 days before, 7 days before, and on the day it expires.
* The email goes to your **Compliance contact**. If none is set, it goes to the company owner.
* When you enter new dates, the reminders start again for the new end date.

The dashboard's **Needs attention** card also tells you when certificates expire within 60 days.

## Renew a certificate

Open the certificate's row with the pencil icon, enter the new **Valid from** and **Valid until** dates and the new number if it changed, and upload the new file with **Replace**.

## Which products get a certificate

To apply a certificate to only some products, open **Passports**, click **Defaults**, and find **Certifications**. For each certificate choose **All products**, selected **Categories**, or selected **Items**. See [Product defaults](https://docs.luxima.io/products/product-defaults.md).

## Remove a certificate

Click **Remove certification** on its row and confirm with **Yes**.

## Messages you might see

| Message | What to do |
| - | - |
| "This certification is already added" | It is already in your list. Edit that row. |
| "Valid from has to be on or before valid until" | Check the two dates. |
| "The file has to be 20 MB or smaller" | Reduce the file size. |
| "Upload a PDF, JPG, PNG, HEIC or WEBP file" | Save the file in one of those formats. |


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.