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Prepare your file

  • File types: Excel (.xlsx, .xls), CSV or OpenDocument (.ods).
  • One row per size or colour. Each row is one variant.
  • A header row. The first row holds the column names.
  • At least a product name, SKU or GTIN column. LUXIMA needs one of these to find your products.
  • A style column, if you have one. Rows with the same style become one product with several variants.
For a file to copy from, open Integrations and click Download example CSV.

Columns LUXIMA understands

Your column names do not have to match these exactly. LUXIMA recognises common names, and you can match the rest by hand.

Import it

1

Start the import

On the Passports page, click Import, then Upload CSV / Excel. The import workflow opens with Excel / CSV already ticked.Add other sources if you want them, then click Start workflow.
2

Field sources

If this is your only source, click Save and continue.
3

Upload the file

Choose your file and click Read spreadsheet. You can choose several files at once; LUXIMA merges them by GTIN and SKU.
4

Check the columns

LUXIMA tells you how many rows it read. Click Show recognised columns to see how it matched your columns.Columns it could not match are listed under Columns Luxima didn’t recognise. For each one, pick the LUXIMA field it belongs to, or leave it as Not used. Then click Read again with these columns.
5

Choose the products

The table lists the products LUXIMA found. Tick the ones you want and click Add to workflow.Use the Select… menu to tick a whole page, everything, or everything except flagged products.
6

Review and import

Click Continue to go to the last step. See Review and import.

What the table tells you

The filter chips above the table narrow it to New, Already in Luxima, Has differences or Check grouping.

How rows become products

LUXIMA groups rows into products, so that five rows for sizes XS to XL become one product with five variants. You choose how in Import settings, under Group items into one product by:
  • Read from the SKUs (recommended)
  • Only what the source says
  • SKU without its last part (the size)
  • First part of the SKU only (the style or model)
Click Save grouping rule after changing it.

Check grouping

When LUXIMA is not sure about a group, the product gets a Check grouping badge and cannot be ticked until you confirm it. Open the row and choose:
  • Grouping looks right
  • Rename this product
  • Split into a new product
  • Move to… another product
  • Merge with another product…

Messages you might see