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Certificates belong to your company. You add them once in Organization details, under Passport certifications, and LUXIMA applies them to your products.
  • Every new product gets your certificates.
  • You can hide a certificate on a single product in the product editor.
  • An expired certificate comes off passports automatically.
The Passport certifications section with the Remind me 60 days before expiry switch, one certificate showing Add certificate number and dates with an Upload file button and a Show on passport switch, and the Add a certification box

A certificate that still needs its number and dates

Add a certificate

1

Choose it

Click Choose a certification…. LUXIMA suggests certificates for your industry. Type to filter the list.Not listed? Type its name and click Add custom.
2

Fill in the details

The row opens so you can add:
  • Certificate number
  • Valid from and Valid until, typed as dd/mm/yyyy
  • Certificate file
For a custom certificate, also enter its Name and who it was Issued by.
Each change is saved as you make it.
The suggestions depend on the Industry set under Company information. Change it there if they do not fit.

The certificate file

Click Upload file and choose a PDF, JPG, PNG, HEIC or WEBP file of up to 20 MB. The file is kept for auditors and compliance reports. It is never shown on the public passport. The passport shows the certificate’s name and the date it is valid to.

Status

Under each certificate you see its status:

Show or hide on passports

Each certificate has a Show on passport switch.
  • Switch it off to keep a certificate on file without showing it publicly.
  • An expired certificate cannot be shown. Once you enter the new dates, it goes back to how you had it set.

Expiry reminders

Switch on Remind me 60 days before expiry to get emails before a certificate runs out.
  • LUXIMA sends an email 60 days before, 7 days before, and on the day it expires.
  • The email goes to your Compliance contact. If none is set, it goes to the company owner.
  • When you enter new dates, the reminders start again for the new end date.
The dashboard’s Needs attention card also tells you when certificates expire within 60 days.

Renew a certificate

Open the certificate’s row with the pencil icon, enter the new Valid from and Valid until dates and the new number if it changed, and upload the new file with Replace.

Which products get a certificate

To apply a certificate to only some products, open Passports, click Defaults, and find Certifications. For each certificate choose All products, selected Categories, or selected Items. See Product defaults.

Remove a certificate

Click Remove certification on its row and confirm with Yes.

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