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A role decides what a person can see and change. LUXIMA has five built-in roles, and you can create your own.

Access levels

Each role has one of three levels for each area of the app:

Built-in roles

Which role to choose

  • Owner: the person who created the company. Has everything.
  • Admin: for people who run the account. Everything an Owner can do in day-to-day use, including billing, integrations and the team.
  • Editor: for people who work on products and the passport design. Cannot touch integrations, company details or the team.
  • Auditor: for an internal or external auditor. Can see everything except the team, and has full use of reports.
  • Viewer: for people who only need to look.

What the areas cover

Everyone can use Support.

Custom roles

Create a custom role when the built-in ones do not fit, for example a warehouse lead who should print labels but not edit products.
1

Start

On Users & team, find Custom roles and click New role.
2

Name it

Enter a Role name, for example “Warehouse Lead”, and an optional Description.
3

Set the access

Pick a built-in role under Start from to copy its levels, then choose No access, View only or Full access for each area.
4

Create

Click Create role.
The role now appears in the Role dropdown when you invite or edit someone.

Edit a custom role

Open it, change the levels, and click Save role. The change applies to everyone who has the role.

Delete a custom role

A role that is still assigned to someone cannot be deleted. Give those people another role first, then delete it. Pending invitations with the role count too.

Assign a role

Choose the role when you invite someone, or change it later with the pencil icon on their row.

If your plan changes

Plans include different numbers of seats. If you move to Free, or from a plan with unlimited seats to one with a seat limit, LUXIMA keeps the Owner and up to three Admins with their roles and switches the others to Auditor, so they can still see everything but not change it. Their roles come back when you upgrade.